SOP : Acquisitions Department: Stock Control
- Jan 26, 2024
- 1 min read
26 January 2024
1. Receiving of Stock from Suppliers
● Stock to be checked and quantity confirmed as per supplier invoice
● Unpack and repack stock onto shelves in storeroom (no stock to be left in boxes)
● GRV stock onto system as per supplier invoice
2. Receive order from Branch
● Receive order from branch
● Confirm stock on system
● Confirm stock on hand (physical)
● Pick and pack order
● Invoice stock to Branch
3. Dispatch
● Print Delivery note for signature by driver collecting
● Check stock packed with driver
● Seal order
● Release order to driver
● Receiving branch to sign delivery note/invoice and scan and email it back to Dispatch
4. Stock Control
● Identify stock items for replenishment
● Identify variances (system vs stock on hand)
● Outstanding orders/back orders for follow-up (inter branch and suppliers)
● Identify order to be cancelled
● All to be communicated to HOD daily to eliminate issues and follow up and sourcing
of alternative suppliers should the need arise.
5. Logistics
● Notify orders ready for collection and orders older than 48hrs not collected to Branch
Manager/HOD/Control Room
6. Maintenance of stock
● Minimum stock on hold requirements – 5 items minimum per line item (stationary/PPE/Cleaning)
● Cleanliness – stock room/office to be kept clean and free from empty boxes
● End of life stock/stock rotation of obsolete stock to be communicated to HOD
● Maintenance of physical stock vs stock on system to be maintained and updated
● Input information accurately on stock system with a “0” percent error rate
Compiled by: Lindie Warren (Head of Acquisitions Department)
Checked by: Suvoné Bronkhorst / HR (Lindie Lucas)
Approved by: Suvoné Bronkhorst
__________________________
HR Department
Wisani & NLA
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