23 August 2024
This memorandum serves as an important reminder regarding the proper care
and handling of company vehicles. Your vigilance and adherence to the
guidelines outlined below are crucial in maintaining the safety and longevity of
our fleet.
1. Immediate Reporting of Abnormalities
● If you notice anything unusual while driving, such as strange noises or
dashboard warning lights, stop the vehicle immediately.
● Report the issue directly to the Control Room using one of the contact
numbers listed at the bottom of this memorandum
2. Reporting Accidents and Damage
● In the event of any form of damage or accident, it is essential to report it
immediately to the Control Room.
● Do not report it to your branch or area manager first. After contacting
the Control Room, you may then inform your direct supervisor.
3. Required Reporting Information
● When reporting any issue, please provide the following details:
○ Your Name and Surname
○ Your Contact Number
○ Your Location (where you are stranded)
○ Details of the Issue or Incident: Describe what is wrong, what
happened, and any visible damage to the vehicle.
4. Follow Proper Procedures
● Never take action on your own. For example, if the water level indicator
lights up, do not simply add water.
● Always communicate with the Control Room first, and wait for
instructions from a mechanic or Mr. Webb before proceeding.
5. Vigilance While Driving
● We urge all drivers to be more vigilant and aware when operating
company vehicles. When driving in rural areas, be especially mindful of:
● Poor road conditions
● Potholes
● Stray animals
Your attention to these details will help avoid unnecessary damage to the
vehicles.
Thank you for your cooperation in ensuring the safety and reliability of our
company vehicles.
CONTROL ROOM CONTACT DETAILS
● 083 266 1207
● 083 513 4988
● 015 590 3403
Sincerely,
Best regards,
MR M WEBB
FLEET & RISK MANAGER
WISANI/NLA
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